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Administrative Assistant - Operating Suite

St Vincent's Hospital - Fitzroy, VIC

Health, Medical & Pharmaceutical
Source: uWorkin


  • Full Time, Permanent position available!
  • Challenging and rewarding work environment
  • Fitzroy location

About the Company
St Vincent's Hospital Melbourne (SVHM) is part of St Vincent's Health Australia and a leading teaching, research and tertiary health service which employs more than 6,500 staff across 18 sites throughout Melbourne. SVHM provides a diverse range of adult clinical services including acute medical and surgical services, sub-acute care, medical diagnostics, rehabilitation, allied health, mental health, palliative care, correctional health and community residential care. SVHM is one of Australia's leading Catholic not-for-profit healthcare providers.

About Department
St Vincent's Operating Suite houses 12 theatres, 12 anaesthetic rooms and a Post Anaesthetic Care Area. We undertake over 12,000 procedures per year in a vast range of highly specialised and complex specialties over a 24 hour period, 7 days per week.

About the Role
You are responsible for the efficient 'day to day' running of the main reception of the Operating Suite. You will provide professional customer service to both internal staff and external visitors, accurately update the theatre grid and produce the daily theatre list for both the current and next day and produce, any other statistical data as requested. The reception role is important as it provides the first impression to the Operating Suite and secondly this role provides important gate keeping to ensure clear necessary communication and minimal disruption to the Operating Suite team.

The classification for this position will be HS1 ($58,442 per annum pro rata).


  • Compile, update & post spreadsheet of Weekly Theatre Grids incorporating any changes as advised and ensuring these changes are updated in the PAS system
  • Answer all incoming calls and relay calls to relevant areas/personnel
  • Facilitate the issue of locker keys for both visitors and permanent staff
  • Ensure timely data entry, collation and distribution of the next day's theatre list in the PAS system
  • Accept, distribute and dispatch all incoming and outgoing mail

Qualifications, Skills and Experience

  • Formal Education: minimum of Year 10 education
  • Specific Training Courses: Medical terminology
  • Experience within Healthcare Industry
  • Highly developed Interpersonal and communicational skills
  • Excellent organizational skills and time management to meet set deadlines


  • Salary packaging
  • Employee Assistance Program
  • Staff Car Park


  • Please attach your resume and cover letter to your application.

At SVHM we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees and we encourage applications from Aboriginal and Torres Strait Islander Peoples. If you would like further information, contact our Indigenous Recruitment Coordinator through our careers page.

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings. You are therefore required to comply with the SVHA Staff Health Screening Immunisation Policy, which, depending on the role you perform in the organisation will require you to undergo mandatory immunisations/vaccinations (including flu vaccinations).

All appointments are made subject to the candidate providing a current satisfactory National Police Certificate conducted by The Victoria Police.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

Fitzroy, VIC

Health, Medical & Pharmaceutical


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