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Neurosurgery Administrative Coordinator

St Vincent's Health Australia - Melbourne, VIC

Health, Medical & Pharmaceutical
Source: uWorkin


Full Job Description
Excellent benefits including salary packaging

Fitzroy location

Full Time Fixed Term until January 2022

About the Company
St Vincent’s Hospital Melbourne (SVHM) is part of St Vincent’s Health Australia and a leading teaching, research and tertiary health service which employs more than 6,500 staff across 18 sites throughout Melbourne. SVHM provides a diverse range of adult clinical services including acute medical and surgical services, sub-acute care, medical diagnostics, rehabilitation, allied health, mental health, palliative care, correctional health and community residential care. SVHM is one of Australia's leading Catholic not-for-profit healthcare providers.

About Department
Neurosurgery at SVHM provides a complete range of acute and elective Neurosurgical care to the entire state of Victoria across a broad range of inpatient and outpatient settings. The department is involved in over 1200 operations/ procedures per year. Our complete patient care model involves preadmission clinics, clinical pathways, and multidisciplinary clinics including Neuro-oncology, Epilepsy, and Neurovascular. The department has a strong emphasis on the treatment of brain tumours in collaboration with radiotherapists and oncologists, incorporating a team approach for the management of brain tumours. Research, at both the clinical and basic science level is a key focus of the Department, often being done in collaboration with the Neurology department.

About the Role

To provide a high level of administrative support to the Director of Neurosurgery and the clinical neurosurgical staff, including the Centre for Clinical Neurosciences and Neurological Research. The Administrative Coordinator will be required to assist the Director of Neurosurgery to achieve the Department’s strategic goals, manage departmental and interdepartmental communications and ensure all support is provided within the policies, procedures and values of the organisation.

Classifications for this position will be a HS2 ($66,768.00 base salary per annum)


Manage and coordinate diary/meeting schedules, including meeting/appointment requests and arrange meetings as requested

Coordinate functions and meetings as requested, including timely preparation of agendas completion of minutes and distribution

Provide generalise administration tasks such as reception, email, mail, work orders for maintenance.

Correspond with relevant internal SVHM and external professionals and their representatives, SVHM patients and other relevant stakeholders on behalf of the Neurosurgical medical staff and keep all parties informed of relevant communications, meetings and schedule changes

Compile inpatient private Health insurance billing information for submission to finance.

Qualifications, Skills and Experience

Certificate/Diploma level qualification in a business or health related field (desired)

Previous experience in health care setting

At least two years’ experience in an administrative role

Ability to determine workload priorities, self-initiate and meet deadlines

Demonstrated ability to work autonomously and as part of a multidisciplinary team


Salary packaging

Employee Assistance Program

Staff Car Park


Please attach your resume and cover letter to your application.

All appointments are made subject to the candidate providing a current satisfactory National Police Certificate conducted by The Victoria Police.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

At SVHM we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees and we encourage applications from Aboriginal and Torres Strait Islander Peoples. If you would like further information, contact our Indigenous Recruitment Coordinator through our careers page.

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings. You are therefore required to comply with the SVHA Staff Health Screening Immunisation Policy, which, depending on the role you perform in the organisation will require you to undergo mandatory immunisations/vaccinations (including flu vaccinations).

Position Description and Critical Job Demands Checklist:Review the following documents:
JR116778_Neurosurgery Administration Coordinator PD 2021.pdf

Contact Details:
Paul Smith, Acting Director of Neurosurgery, paul.smith@svha.org.au

Alternate Contact:
Closing Date:
5 May 2021 11:59pm

Reconciliation Action Plan:
At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https ://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au

View Reconciliation Action Plan

Code of Conduct:
View Code of Conduct

Melbourne, VIC

Health, Medical & Pharmaceutical


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